BARSTOW CITY COUNCIL

AGENDA

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REGULAR MEETING

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PARTICIPATION IS INVITED: IF YOU WISH TO BE HEARD ON ANY ITEM ON THE AGENDA INCLUDING ANY ITEM ON THE CONSENT CALENDAR, PLEASE SO INDICATE BY FILLING OUT A “REQUEST TO SPEAK” FORM AND HAND TO THE CITY CLERK. IF SPECIAL ACCOMMODATIONS ARE REQUIRED, 48 HOURS NOTICE MUST BE GIVEN TO THE CITY CLERK.

CALL TO ORDER

PLEDGE OF ALLEGIANCE

INVOCATION

ROLL CALL

CODE OF ETHICS: AS YOUR ELECTED COUNCIL WE WILL REMEMBER THE "CODE OF ETHICS" THAT WE VOLUNTARILY AND UNANIMOUSLY APPROVED. DURING THIS MEETING WE WILL TREAT EACH OTHER AND THE PUBLIC WITH PATIENCE, CIVILITY AND COURTESY. THE DECISIONS MADE TONIGHT WILL BE FOR THE BENEFIT OF THE BARSTOW COMMUNITY AND NOT FOR PERSONAL GAIN.

PRESENTATIONS

1. 1A. CERTIFICATE OF APPRECIATION TO CAMERON ELEMENTARY SCHOOL STUDENT 1B. BRADCO HI DESERT REPORT SEMINAR SERIES

Recommended Action: Information Item.

PUBLIC HEARINGS

PUBLIC COMMENTS: THIS IS THE TIME AND PLACE FOR THE GENERAL PUBLIC TO ADDRESS THE CITY COUNCIL ON MATTERS WITHIN THEIR JURISDICTION THAT ARE NOT CURRENTLY ON THE AGENDA. STATE LAW PROHIBITS THE CITY COUNCIL FROM ADDRESSING ANY ISSUE NOT PREVIOUSLY INCLUDED ON THE AGENDA. THE CITY COUNCIL MAY RECEIVE COMMENT AND SET THE MATTER FOR A SUBSEQUENT MEETING. SPEAKERS ARE ASKED TO LIMIT THEIR COMMENTS TO THREE MINUTES. ALL REQUESTS TO SPEAK MUST BE RECEIVED PRIOR TO THE AGENDA ITEM BEING ADDRESSED.

REVIEW AND APPROVAL OF AGENDA: THIS IS THE TIME FOR MEMBERS OF THE CITY COUNCIL TO CALL FOR REARRANGING THE ORDER OF THE AGENDA; ADDING ITEMS TO OR REMOVING ITEMS FROM THE AGENDA; OR REMOVING ITEMS FROM THE CONSENT CALENDAR FOR DISCUSSION AND/OR SEPARATE ACTION.

STAFF REPORTS

BUSINESS OF THE COUNCIL

CONSENT CALENDAR ITEMS

2. RATIFICATION OF ACCOUNTS PAYABLE

Recommended Action: Approve and ratify expenses as audited for checks 39063-39190.

3. ATTENDANCE AT THE NEW MAYORS AND COUNCIL MEMBERS ACADEMY IN SACRAMENTO

Recommended Action: Approve attendance at the League of California Cities 2009 New Mayors and Council Members Academy in Sacramento from January 21 - 23, 2009, for Mayor Joe D. Gomez, Council Member Willie L. Hailey, Sr., and City Manager Richard D. Rowe, in accordance with Council Policy 01-03.

4. LTF CLAIM FOR FISCAL YEAR 2008/2009 FOR TRANSIT SERVICES

Recommended Action: 1. Authorize the City Manager or his/her designated representative to sign transit claim forms on behalf of the City.

2. Approve the transit services LTF, STAF and Measure I Claim for Fiscal Year 2008/2009, and the Standard Assurances as initialed by staff.

5. BARSTOW AREA TRANSIT SECTION 5311 APPLICATION AND AUTHORIZING RESOLUTION FOR OPERATING ASSISTANCE FOR FISCAL YEAR 2007/2008

Recommended Action: 1) Adopt Resolution Number ____________ - 2009 and authorize the Mayor to sign. 2) Approve the attached Section 5311 application and authorize the City Manager to execute any and all documents relevant to the filing for these funds.

6. REQUEST PROTEST HEARING DATE FOR DELINQUENT UTILITY ACCOUNTS

Recommended Action: Set the protest hearing for delinquent utility accounts for Monday, February 2, 2009 at 7:30 p.m. in the Council Chambers.

7. PROJECT UPDATE ABOUT THE EMERGENCY REPAIR FOR LENWOOD ROAD

Recommended Action: That Council determine that the emergency street condition at Lenwood Road from 1000 feet south of Serrano Drive and 1000 feet Northwest of Commerce Parkway continues to exist, and direct the City Engineer to continue to ensure that work is performed until the emergency condition is addressed.

BUSINESS/ACTION ITEMS

8. REQUEST FOR STREET CLOSURE AND USE OF THE CORA HARPER FITNESS CENTER FOR THE 13TH ANNUAL DR. MARTIN LUTHER KING PEACH MARCH

Recommended Action: Motion to adopt the proposed street closure resolution; adopt the Statement of Finding regarding the proposed street closures and to waive the required liability insurance coverage for the march and the use of the Cora Harper fitness Center.

9. APPROVE RESOLUTION NO._____-2009 RECOGNIZING THE GREEN VALLEY INITIATIVE AND ENDORSING PARTICIPATION AS A GREEN VALLEY JURISDICTION

Recommended Action: That the City Council approve Resolution No._____-2009 recognizing the Green Valley Initiative and endorsing participation as a Green Valley Jurisdiction.

10. DISPLAYING THE NATIONAL MOTTO OF THE UNITED STATES "IN GOD WE TRUST" IN COUNCIL CHAMBERS

Recommended Action: Provide direction to staff as to which option Council prefers and authorize staff to proceed with the installation of the motto "In God We Trust".

11. PROCESS FOR APPOINTMENT OF EXPIRED PLANNING COMMISSIONER POSITIONS THAT EXPIRED DECEMBER 31, 2008

Recommended Action: Utilize one of the above described alternates to fill the expired Planning Commissioner positions (2).

12. REQUEST BY JOSEPH VAIL ON BEHALF OF MOJAVE DESERT CHRISTIAN CHURCH FOR WAIVER OF PERSONAL CHOICE PUBLIC SERVICE FEE IN CONJUNCTION WITH THE ISSUANCE OF A CONDITIONAL USE PERMIT

Recommended Action: City Council to deny waiver of fees based on information submitted.

13. PROJECT / TRAFFIC SIGNAL DESIGN RIMROCK ROAD AND MURIEL DRIVE / AWARD OF PROFESSIONAL SERVICES AGREEMENT

Recommended Action: That Council approve the award of a Professional Services Agreement to Hall & Foreman for the low bid price of $68,200 for their Design Services, including preparation of the Plans and Specifications, and Engineer's Estimate for the Traffic Signal at the intersection off Rimrock Road and Muriel Drive, and reject the other bid after Hall & Foreman satisfactory submits the required contract documents, bonds and insurance certificates

14. TRACT MAP NO.18579, APPROVAL OF THE FINAL MAP

Recommended Action: That the Council approve: 1) The Final Map for Tract No. 18579, and ; 2) annexation of the subdivision to Street Light District No. 1, Flood Control and Street Maintenance District No. 1, and Landscape Maintenance District No. 1.

15. PROJECT #2008-08 STREET IMPROVEMENT PLANS FOR CITRINE ROAD FROM WEST MAIN STREET TO JASPER ROAD AND BARSTOW ROAD FROM THE NORTH SIDE OF VIRGINIA STREET TO THE SOUTH SIDE OF GRACE STREET. APPROVAL OF PLANS AND SPECIFICATIONS AND AUTHORIZATION TO ADVERTISE FOR BIDS

Recommended Action: That Council approve the plans, specifications for Project #2008 - 08 Street Improvement Plans for Citrine Road between West Main Street and Jasper Road and Barstow Road between the north side of Virginia Way to the south side of Grace Street and authorize the advertisement for bids with a bid opening date of February 20, 2009.

16. TO ADOPT A RESOLUTION TO SET THE DATE, TIME AND PLACE FOR A PUBLIC HEARING FOR AN APPEAL OF THE PLANNING COMMISSION'S DENIAL OF A VARIANCE (PVAR-08-0660), TO ALLOW SIGNAGE UPON ILLUMINATED PUMP ISLAND SPANDRELS, WITH AN ADDRESS OF 913 BARSTOW ROAD

Recommended Action: That the City Council adopt Resolution No._____-2009, by Title only, setting the date, time, and place for a Public Hearing for the Appeal of the Variance (PVAR)-08-0660), with and address of 913 Barstow Road.

17. APPROVE A PROPOSAL FROM BOB MURRAY & ASSOCIATES TO CONDUCT AN EXECUTIVE RECRUITMENT TO FILL THE VACANT POSITION OF ASSISTANT CITY MANAGER

Recommended Action: Staff recommends City Council Approves submitted proposal from Bob Murray & Associates.

18. APPROVAL OF CONSULTING ENGINEERING PROPOSALS FROM MERRELL-JOHNSON ENGINEERING, INC. FOR DRAINAGE IMPROVEMENTS FOR LAVERNE AVENUE AND "I" AVENUE DRAINAGE IMPROVEMENTS, HYDROLOGY AND DETENTION BASIN FEASIBILITY STUDY

Recommended Action: That City Council approve the consulting engineering proposals from Merrell-Johnson Engineering, Inc. for the Drainage Improvements for Laverne Avenue and "I' Avenue Drainage Improvements, Hydrology and Detention Basin Feasibility Study.

19. SELECTION OF COMMITTEE REPRESENTATIVES AND ALTERNATES

Recommended Action: For the City Council to determine committee representatives and alternates.

DEFERRED ITEMS: (Items previously tabled or pulled from Consent Calendar will be considered by the City Council at this time).

COUNCIL COMMITTEE REPORTS

ADJOURNMENT

Individuals electing to later challenge any items listed herein will be limited to addressing only those issues raised at any public hearing or in written correspondence received by the Council prior to the meeting.

Materials related to an item on this Agenda submitted to the Barstow City Council after distribution of the agenda packet area available for public inspection in the City Clerk's office at 220 East Mountain View Ste. A, Barstow, CA 92311 during normal business hours.

I hereby certify, UNDER PENALTY OF PERJURY, that this agenda had been posted 72 hours prior to the stated meeting in a place accessible to the public.

Posted on _________ day of _________, 2009.

Approved:

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Richard D. Rowe, City Manager JoAnne V. Cousino, City Clerk

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Joe D. Gomez, Mayor