City Clerk

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 Hello, this is Joanne Cousino with the City Clerk’s Office. As You may know, I am the historian and official record keeper for the City of Barstow. The City Clerk’s Office serves the City Council, City Departments, citizens of Barstow, and the public-at-large.

The City Clerk’s office houses the official archive for all municipal records pursuant to Federal, State, and local statutes. Additionally, the City Clerk’s Office provides administrative, legislative, and secretarial support. I wanted to take a moment to share with you some information regarding our activities over this past quarter.

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RECORDS/CITY CLERK:  Year End Projects

 

Office of the City Clerk
RECORDS CENTER

• Doing inventory of records that are ready for destruction and will have a shred day at the Al Vigil Center.
• Continuous analysis of records at the Records Center sorting them to their next life cycle. 
• Updating the City’s web streaming page completing any missing meetings, videos, agendas and minutes.
• 4th Quarter (FY) Transient Occupancy Tax (TOT) is being processed
• Continue to use the expanded Questy’s Archival System to bring imaged and additional vital departmental records from the Al Vigil Center into a centralized system.
• Continuation of the Archival Project for the Planning Department maps and specs using Cal Works students and training them in the records field.
• Ordered the publication of the second supplement to the Barstow Municipal Code updating our approved ordinances.
• Currently working on digitizing the City’s Public Records Request process for easier access for the public and better monitoring ability for the Clerk’s Department.
• Coordinated the Desert Mountain Division of the League of Cities Quarterly Meeting that the City hosted at our Historical Harvey House featuring the Harvey House itself and the NASA Exhibit “Science on a Sphere”.

PASSPORT OFFICE
• The Barstow Passport Office has been very busy.  Processed 99 passports for the 1st quarter of 2017.

BARSTOW YOUTH ADVISORY COUNCIL

• Attended and served the MLK Breakfast on Martin Luther King Jr. Holiday.
• Attended and represented the Barstow Youth Advisory Council at the Chamber Community Awards.
• Partnering with the Barstow College Promise Committee to assist in marketing the opportunity for our High School Graduates (Barstow/Silver Valley/Baker) to be able to go to college with tuition/books and ancillary costs covered for one year / possibly the second year at no or low cost to receive an academic Associates or a Certificate through the Technical College.
• The Youth Council is “Giving Kids a Voice for Change” by providing a venue for them so speak.  Their Blue Ribbon Acknowledge Program honors people for what they do and with this program; they are helping to eradicate bullying.

COMMUNITY EMERGENCY RESPONSE TEAM (CERT)

• Held Monthly Training, Third Tuesday of every Month
• CERT Participants were offered the “Train the Trainers Program” so they can assist in teaching skills and classes.
• Offered the free 24 Hour CERT Basic Training Class (March 4, 11, 18) at BFPD Headquarters.
• Gave presentations of what CERT does and how people and businesses can be prepared for a disaster; it is called Community Readiness.