City Clerk

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 Hello, this is Joanne Cousino with the City Clerk’s Office. As You may know, I am the historian and official record keeper for the City of Barstow. The City Clerk’s Office serves the City Council, City Departments, citizens of Barstow, and the public-at-large.

The City Clerk’s office houses the official archive for all municipal records pursuant to Federal, State, and local statutes. Additionally, the City Clerk’s Office provides administrative, legislative, and secretarial support. I wanted to take a moment to share with you some information regarding our activities over this past quarter.

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RECORDS/CITY CLERK:  Year End Projects

 

Office of the City Clerk

City Clerk/Records:

• Provided a Shred Day for the Police Detective Records Unit.
• Updated the City’s web streaming page regarding our meetings, agendas and minutes.
• 3rd Quarter (FY) Transient Occupancy Tax (TOT) is being processed.
• Continue to use the expanded Questys Archival System to bring additional vital departmental records from the Al Vigil Center into a centralized system.
• Archiving Project for Planning Department maps and specs continues using interns from Barstow Community College.
• Continuation of the Record Center analysis to determine the life cycle of the records and destruction.
• Public Records Request: 48 External & 72 Internal requests were submitted and completed.

PASSPORT OFFICE:
• The Barstow Passport Office assisted with and/or processed 89 Passport calls/62 Passports processed for the 3rd quarter of the calendar year.
• Another employee is training to become a Passport Acceptance Agent.

ELECTION INFORMATION:
• A Resolution to Request a Measure to be placed on the November 7, 2017 ballot was brought to the City Council for consideration at the August 10, 2017 City Council Meeting and was approved unanimously.  According to the “Measure J ballot question; Measure J is a Transactions and Use Tax, a tax that will provide long-term sustainability, adequate resources for emergency response, and more equitably spread the cost of Barstow Fire Protection District’s services across the population it serves, including 60,000,000 annual non-resident travelers who consume taxable goods and services in Barstow; shall an ordinance be adopted to increase the sales tax by one-half of one percent, providing $3.8 million dollars annually, expiring upon the transfer of the Barstow Fire Protection District to an agency outside the City. 
• An Impartial Analysis of the Measure, Arguments for and against Measure J along with the Rebuttals to those arguments have been submitted and were available for public review for 10 days.  Anyone wishing to review said documents may do so during regular business hours.
• Training for personnel to cover the duties of the early voting precinct is scheduled for October 3, 2017.
• The City Clerk’s Office will be a drop off location for mail ballot voters and will be an early voting facility starting October 9, 2017, for the Special Election.
• City Clerk Cousino has partnered with the Registrar of Voters to provide the City Council Chambers as a Poll Worker Training Center for the November 7th Special Municipal Election so that our local area poll workers don’t have to travel to Victorville or San Bernardino to obtain their mandatory training.  Interested individuals who want to help at the polls for the November 7th Special Municipal Election can register by calling San Bernardino Registrar of Voters Office at (909) 387-8300.  Dates of scheduled Training Classes are the following:    October 4, 10, and 19.
• Working on the Student Poll Worker Program to allow students to work the polls for the November 7th Election.  (Barstow was a pilot program city for this program, which is now statewide).

BARSTOW YOUTH ADVISORY COUNCIL:
• Partnered with the Kiwanis Club, City Park and Recreation Department and the Barstow Humane Society to hold a “Family Fun Day” on July 22nd featured “Movie in the Park, Moana,” free swimming at the Foglesong Pool, Laser Tag, Bounce Houses, and a Concert in the Park.
• Assisted in serving dinner at the Barstow College Foundation BBQ Fundraiser on September 9th.
• Working on scheduling participation at the upcoming community events and fundraising opportunities:
Christmas Tree Lighting – Friday, December 1, 2017
Lights of Learning – Tuesday, December 5, 2017
B Factor Talent Show – Winter 2018

COMMUNITY EMERGENCY RESPONSE TEAM (CERT):
• Held Monthly Training, Third Tuesday of every Month
June 20th – Ice Cream Social (Learning more about Teen CERT and getting our Youth prepared and working on a partnership with BUSD.
July18th – Directing Traffic Training
September 19th – Reviewing the Basics (A) Preparing for Disaster (Creating your personal Disaster Plan for Home) Are you Ready? Being the TEAM leader for your neighborhood.
• Preparation and internal training for next CERT Disaster Preparedness Class
• Gave presentations of Disaster Preparedness to Service Groups and Agencies as requested.
• Working on a Promotion Plan for the Statewide/National/International “Great Shake Out” Exercise scheduled for October 19th (10/19) at 10:19 am.