City Clerk

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 Hello, this is Joanne Cousino with the City Clerk’s Office. As You may know, I am the historian and official record keeper for the City of Barstow. The City Clerk’s Office serves the City Council, City Departments, citizens of Barstow, and the public-at-large.

The City Clerk’s office houses the official archive for all municipal records pursuant to Federal, State, and local statutes. Additionally, the City Clerk’s Office provides administrative, legislative, and secretarial support. I wanted to take a moment to share with you some information regarding our activities over this past quarter.

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RECORDS/CITY CLERK:  Year End Projects

 

Office of the City Clerk
CITY CLERK DEPARTMENT / RECORDS CENTER:

• Continuous analysis of records at the Records Center sorting them to their next life cycle.
• Monitoring the City’s web streaming page completing any missing meetings, videos, agendas and minutes.
• 2nd Quarter (FY) Transient Occupancy Tax (TOT) is being processed and will be due by July 31, 2017.
• The Records Department continues to use the expanded Questy’s Archival System to bring imaged and additional vital departmental records from the Al Vigil Center into a centralized system.
• Continuation of the Archival Project for the Planning Department maps and specs using Cal Works/Career Development Institute students and training them in the records field.  Progressive training will be initiated on our Questy’s Records Management System with the students to take the scanned maps and specs and place them into the archival system for easy search and retrieval of documents.
• Letters went out to our Elected Officials who have open campaign accounts for their semi-annual filing due by July 31, 2017.
• Elected Official’s 700 filings were completed digitally on line for the first time.  This was a new program with clerk training implemented by the Fair Political Practice Commission.
• City’s Digital Public Records Request process is now activated and running well.  This will give easier access to the public and better monitoring ability for the Clerk’s Department – a win-win for everyone.

PASSPORT OFFICE:

• This is a busy time of year for the Barstow Passport Office.  This quarter we processed 120 passports and answered 149 calls.  Another employee will be training to become a Federal Acceptance Agent for Passports.

BARSTOW YOUTH ADVISORY COUNCIL:

• Participated and served the Relay for Life Breakfast and BBQ Dinner.
• Assisted with serving and acknowledging our soldiers and their mates at two Military Balls held at the Harvey House.
• Collaborated with Barstow College Promise Committee in marketing the “Promise” to our High School youth.  The Barstow College Promise gives an opportunity for all our High School Graduates (Barstow/Silver Valley/Baker) to be able to go to college with tuition/books and ancillary costs covered for one year / possibly the second year at no or low cost to receive an academic Associates or a Certificate through the Technical College.  Barstow received a state grant for $750,000 for this program.

BYAC is ‘Making a Difference for our Youth’ in Barstow.
• The Youth Council is “Giving Kids a Voice for Change” by providing a venue for them to speak.  Their Blue Ribbon Acknowledge Program honors people for what they do and with this program; they are helping to eradicate bullying.
 BYAC honored the following:
 Survivors and caregivers attending the Barstow’s Relay for Life Event on May 19/20 at the High School.
 Soldiers attending the two Military Balls.
 Veterans at the Barstow Veterans Home and Rimrock
• Coordinating activities for the July 22, 2017 “Family Fun Day” at Foglesong Park.  BYAC will have a booth and show a “Movie in the Park” after the Concert.  The Kiwanis will have a Bounce House and Laser Tag at the event.
• Swimming and water safety classes will be done with Barstow Police and Fire.
• Attended the “Suicide Awareness Class” held at Barstow College on April 26th given by Ahlam Axelrod from Victor Community Services.

COMMUNITY EMERGENCY RESPONSE TEAM (CERT):

• Held Monthly Training on the third Tuesday of every Month
• CERT Participants were offered Train the Trainers Program so they can assist in teaching skills and classes.
• Preparation and internal training for next CERT Disaster Preparedness Class
• Offered the free 24 Hour CERT Basic Training Class (June 3, 10, & 17, 2017) at BFPD Headquarters.
• Gave presentations of what CERT does and how people and businesses can be prepared for a disaster; it is called “Community Readiness”.